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Meeting Agendas and Minutes

Bloomer, Wisconsin
FEBRUARY 9, 2011

Pursuant to due call and notice thereof a regular meeting of the Common Council of the City of Bloomer was called to order on Wednesday, February 9, 2011 at 6:00 p.m. at City Hall – Mayor Summerfield presiding.

Roll call was taken: Mayor Summerfield, Alderpersons Meinen, Hofmann, Steinmetz, Koehler, Clerk Stoik and Attorney Thiel.

All present gave pledge to the flag.

Alderperson Steinmetz made a motion to approve the minutes from the previous meeting (January 26, 2011) as presented. Alderperson Hofmann seconded the motion and all present voted aye.

Alderperson Steinmetz made a motion to approve all claims against the City and Utilities as presented. Alderperson Koehler seconded the motion. The claims were in the amounts listed below:

Checks Numbered: 55749 - 55906
General Fund $ 63,253.88
Electric Fund $ 11,325.74
Water Fund $ 7,804.84
Sewer Fund $ 27,737.71
Payroll $ 59,951.58
TOTAL $ 170,073.75

AUDIENCE COMMENTS

There were no audience comments.

Dr. Ron Peterson was present and stated he noticed that #20 on the agenda and a public notice in the newspaper from Preferred Sands may be related. He did not know what the Council would be doing in closed session, but would like to remind the Council of a previous meeting about 6 months ago that 60 or more people attended and the dangers stated at that meeting.

There would be silica sand in the air.
Bloomer Plastics would possibly move out of town and take 60 jobs.
Bill Hable stated many problems with the processing. It is a very messy operation.
Devaluate property values in the area.
He thinks gag orders have been placed on some people. He asked the Council to be open with the public. Mayor Summerfield stated no one from the Council had forgotten what had happened at the previous meeting.

Alderperson Koehler made a motion to approve a street use permit for St. Paul Lutheran School for a Triathlon to be held May 21, 2011. Alderperson Steinmetz seconded the motion. Clerk Stoik stated that they would need to provide a certificate of insurance. Alderperson Koehler amended his motion to include the certificate of insurance. Alderperson Steinmetz approved the amendment to his second. All present voted aye.

Sean Lentz, from Ehlers was present to discuss potential refinancing of the 2002 bonds and preliminary finance plan for street improvements. He explained the City's general obligation borrowing capacity, project debt levy, the effects on the utilities and TIF #4. The original bond was issued in March 2002. It currently has a remaining balance of $1,020,000. The notes became callable on December 1, 2010. The existing rates are between 4.1% and 4.9%. He presented a recent sale and projections of 1.4% to 3.8%. This would be a significant savings to the city. The Common Council recently approved bidding out of the Priddy Street, 10th Avenue and 11th Avenue street and utility project. The estimated cost from Short, Elliott & Hendrickson was $740,000. He is proposing an initial resolution to issue general obligation bond in an amount not to exceed $790,000. Alderperson Meinen questioned if the Council approved this tonight, and when the bids came in and the project was higher, was the City obligated. Mr. Lentz replied that if the project resulting in higher than expected costs, the City could stop the bonding process. The Council would continue to proceed with the refinancing of the 2002 debt. The tentative time line is as follows:

February 9: Present Debt Review and 2011 projections to Council for review, discussion and recommendations.
Potential approval of the initial resolution relating to the issuance of general obligation bonds.
March 9: Potential competitive sale of bonds
March 30: Close on 2011bonds; Funds available for 2011 street improvements.
April 15: Redeem 2002 bonds with proceeds of 2011 bonds.

Alderperson Meinen made a motion to approve the Initial Resolution 1087 of the City of Bloomer Relating to the Issuance of General Obligation Bonds in an Amount Not to Exceed $790,000 for the Street Improvement Program. Alderperson Koehler seconded the motion. Roll call voted: Alderperson Meinen, aye; Hofmann, aye; Steinmetz, aye; Koehler, aye.

Alderperson Meinen stated that he and Chief Carr had met. He was recommending that the volunteer at the dog pound be allowed to submit invoices for expenses directly to City Hall. Clerk Stoik stated at the last meeting procedures were going to be established for the volunteer to follow in the future. Clerk Stoik stated that she did not have records of what was going on at the pound, and felt it should be directed through Chief Carr as their department handles the activities at the pound. Chief Carr was in favor of this procedure also. No action was taken.

Comp time for salaried employees and supervision of department heads was discussed. Mayor Summerfield stated his involvement with Chief Carr regarding overages in his comp time account. He brought the Council update with varying amounts throughout the year. He explained to Chief Carr that he could not accumulate over 80 hours and told him to get under the amount. At the end of the year, he had approx. 93 hours. Chief Carr explained his situation of trying to use the comp time in December. But, then he was called to Police Commission meetings throughout December and January and could not get it down. Alderperson Hofmann stated that at the last meeting it was decided to have some clarification to the comp time procedures. He questioned why nothing was being presented in written form for their review. This will be on the next agenda in written form. Mayor Summerfield also questioned supervision of dept. heads. He is requesting that they inform him of when they will be out of the office for vacation, sick leave, comp time or training. Mayor Summerfield is requesting an email be sent to him when this happens. He feels it is very unprofessional when he doesn't know where dept. heads are. Alderperson Koehler suggested a clipboard to be logged each day detailing where dept. heads and staff may be throughout the day. Mayor Summerfield felt that email was much easier and efficient. No action was taken.

Discussion was held on a motion made at the December 22, 2010 meeting to approve hiring Steve Gibbs from Hertel & Gibbs to represent Chief Carr. After review of the cases, it was determined that 2 of the complaints would need to be handled by a different attorney due to conflict of interest. The second attorney had not been approved by the Council. Alderperson Meinen made a motion to approve expenses from Herrick & Hart (Jay Heit) for representing Rick Carr. Alderperson Hofmann seconded the motion. A roll call vote was taken: Alderperson Meinen, aye; Hofmann, aye; Steinmetz, aye; Koehler, aye.

Alderperson Hofmann made a motion to approve a contract with Water Tower Clean and Coat for cleaning of the water tower for $3,050. Alderperson Steinmetz seconded the motion. Discussion was held if a sealer could be used once a year to prevent the molding. Mr. Meindel was not aware of such a procedure, but he would check around with other municipalities. Mayor Summerfield questioned the timeline for the maintenance. Mr. Meindel stated they would be coordinating it with other municipalities in the area and it would be completed sometime this summer. All present voted aye.

Alderperson Steinmetz made a motion to approve Mayor Summerfield to attend Ehlers Public Finance Seminar on Feb. 10 & 11 in Wisconsin Dells. Alderperson Koehler seconded the motion and all present voted aye.

Alderperson Meinen made a motion to approve the following Class "B" temporary retailers license for St. Paul's Home & School on March 5, 2011 at 1210 Main Street – (Carnival/ Dance) & live music and dancing as approved by Chief Carr. Alderperson Koehler seconded the motion and all present voted aye.

Alderperson Hofmann made a motion to approve an application for a license to serve fermented malt beverages & intoxicating liquors for Erica A. Olson. Alderperson Steinmetz seconded the motion and all present voted aye.

DEPARTMENT HEADS

Police Chief Rick Carr reported that the Policy & Procedure manual was copied and could be reviewed by the Council. Mayor Summerfield questioned if the changes could be highlighted from the old book. Chief Carr stated it was a completely new book and would be impossible to highlight. The book is completely new. He also reported that he had an officer out on workman's compensation. Discussion was held on how to fill the shift. Mayor Summerfield questioned if Chief Carr could fill the night shift. Chief Carr felt it would be a violation of the union contract. Mayor Summerfield questioned if there was any such writing in the contract. They will review and fill the shifts in the best manner. Chief Carr stated he would be on vacation next week. Mayor Summerfield questioned who was in charge when he wasn't present. He stated it would be the most senior officer on duty. Mayor Summerfield also questioned the letter sent by Chief Carr to the Mayor regarding his attorney. He wondered if it was no longer needed. Chief Carr stated that the investigations had been completed; therefore, the letter did not pertain anymore. He also reported he would be taking bids on the sale of the old Chevrolet Impala. This will be on the agenda March 9th.

Michael Meindel, Street, Water & Sewer Administrator reported he has been getting quotes on equipment at the WWTP and will be asking the Council for approval for these items to be used from the Replacement Equipment Fund balance.

Peter Paulson, Electric Administrator – had nothing to report.

Brian Bleskacek, Fire Chief – no comments.

Tony Rubenzer, Building Inspector/Zoning Administrator – no comments.

Clerk Stoik reported that the committee met and has a recommendation to approve hiring two applicants for the meter reader position. This will be on the next agenda for final approval by the Council. She also reported that the City has received notice from the DNR of the completion of the review of the documents for revisions to the floodplain. A public notice will be held on March 9, 2010. Representatives of Short, Elliott & Hendrickson will be presenting a presentation for public review. Clerk Stoik also stated that she had been selected to serve on an Ad Hoc Redistricting Technical committee to review the 2010 census data and develop guiding principles for the redistricting.

ALDERPERSON COMMENTS

Alderperson Meinen – no comments.

Alderperson Hofmann – no comments.

Alderperson Steinmetz – no comments.

Alderperson Koehler – no comments.

MAYOR COMMENTS

Mayor Summerfield reported he had attended a meeting in the last week for FEMA and floodplains. He was disappointed that no one from FEMA was present as he would have liked to have a contact. The meeting was very beneficial and did make some contacts. He also reported that the County would be conducting an aerial topographical mapping of the County and information could be shared with the City. He also stated that he had been contacted by the League of Municipalities to participate in their lobbying core. The next session would be next week and this will be on the next agenda for approval.

Alderperson Steinmetz made a motion to approve going into closed session under Wis. Stats. 19.85 (1) (e) as read by Mayor Summerfield. Alderperson Koehler seconded the motion and a roll call vote was taken: Alderperson Meinen, aye; Hofmann, aye; Steinmetz, aye; Koehler, aye.

Alderperson Steinmetz made a motion to approve coming out of closed session and report on action taken. Alderperson Koehler seconded the motion and all present voted aye. No action was taken in closed session.

Alderperson Hofmann made a motion to adjourn the meeting. Alderperson Steinmetz seconded the motion and all present voted aye.

Sue A. Stoik, CMC/WCMC
City Clerk

 
 
  City of Bloomer
1503 Main Street
Bloomer, WI 54724
Phone: 715-568-3032
Email Us: sstoik@ci.bloomer.wi.us
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