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MEETING MINUTES

MINUTES

Bloomer, Wisconsin  

 July 11, 2012

 

Pursuant to due call and notice thereof a public hearing of the Common Council of the City of Bloomer was called to order on Wednesday, July 11, 2012 at 6:00 p.m. regarding the rezoning of Bloomer Lodge F & AM – 2122 16th Avenue – Lots 1, 2 & 3 of Weimert Addition from (R-3) Multi-Family to (C-2) General Commercial district.  Mayor Summerfield reported the finding of the Planning Commission which met on June 20, 2012.  They were recommending the rezoning.   No one spoke at the hearing.  The hearing was closed at 6:01 p.m.

Pursuant to due call and notice thereof a regular meeting of the Common Council of the City of Bloomer was called to order on Wednesday, July 11, 2012 at 6:01 p.m. at City Hall – Mayor Summerfield presiding.

Roll call was taken:  Mayor Summerfield, Alderpersons Meinen, Hofmann, Steinmetz, Koehler, Clerk Stoik and Attorney Thiel.

All present gave pledge to the flag.

Alderperson Steinmetz made a motion to approve the minutes from the previous meeting (June 20, 2012) as presented.  Alderperson Hofmann seconded the motion and all present voted aye.

Alderperson Meinen made a motion to approve all claims against the City and Utilities as presented.  Alderperson Koehler seconded the motion and all present voted aye. The claims were in the amounts listed below:

                        Checks Numbered:                 60868 - 61124

                        General Fund:                         $   95,003.85

                        Electric Fund:                         $   18,296.53

                        Water Fund:                            $     6,010.38

                        Sewer Fund:                            $     7,481.63

                        Payroll:                                    $ 135,310.03

                        TOTAL                                   $ 262,102.42 

AUDIENCE COMMENTS

There were no audience comments.

Alderperson Steinmetz made a motion to approve Ordinance 12-03 – To Amend the Official Zoning Map of the City for Bloomer Lodge F & AM, 2122 16th Avenue – Lots 1, 2 & 3 of Weimert Addition from R-3 Multi-Family to C-2 General Commercial District as recommended to be approved by the Planning Commission.  Alderperson Hofmann seconded the motion and all present voted aye.

Mayor Summerfield recommended addressing item #9 on the agenda prior to #8.  The Council needed information regarding the upgrades to the electric substation prior to approving funding.  The Common Council had no objections.

Peter Paulson, Electric Administrator reported on the recent bidding process.  The bids came in higher than he or the engineer expected.  He was reluctant to proceed with such an overage.  They recently met and decided to revise plans for the electric utility to take over the substation on January 1, 2013.  They found a used transformer for $10,000.  It would need to be rewound and reconditioned for an estimated cost of $247,000.  It would have a three year warranty.  They can then work a deal with Xcel with a promissory note to use theirs as a back-up until the City can purchase another transformer.  He feels this will cut down on the overall costs of the project.  The only drawback would be that it would not be enclosed.  He feels the enclosed structure would add too much cost.  He isn’t able to give the Council a final cost yet, as there are many issues to be resolved.  He said the bid for steel came in at $43,525.  Alderperson Meinen questioned the bidding process and why the suppliers could not meet the December 1, 2012 delivery date.  Alderperson Meinen questioned why Dave Krause, Engineer couldn’t supply them with an inventory of needed materials and timeline.  Mayor Summerfield responded that it wasn’t as easy as it sounded.  There are many unknowns at this point.  He recommended proceeding with some of the issues and maybe some of these questions could be answered by the next meeting.

Alderperson Hofmann made a motion to approve the purchase of steel materials at a cost of $43,525 for the substation as recommended by Mr. Paulson, Electric Administrator.  Alderperson Koehler seconded the motion.  Roll call:  Alderperson Meinen, aye; Hofmann, aye; Steinmetz, aye; Koehler, aye.

Alderperson Steinmetz made a motion to approve a not to exceed price of $100,000 for purchase of materials for the substation upgrade.  Alderperson Hofmann seconded the motion.  Alderperson Meinen requested a breakdown of the costs by the Engineer. Roll call:  Alderperson Meinen, no; Hofmann, aye; Steinmetz, aye; Koehler, aye.

Alderperson Meinen made a motion to approve purchase of a transformer for $10,000 and to approve rewinding and upgrades for $247,000.  Alderperson Koehler seconded the motion and all present voted aye.

Preliminary Resolution for Electric System Revenue Bonds – Series 2012 for 2.7 million was discussed.  This was the original amount needed and with the changes, the utility could borrow less money.  Mayor Summerfield stated he had talked to Sean Lentz, Financial Advisor and he recommends passing the preliminary resolution at this time, and reduce the amount at the next meeting when the Council would have more information. He would be in attendance at the next meeting with more information.  Alderperson Hofmann made a motion to approve Preliminary Resolution 1103 – for Electric System Revenue Bonds – Series 2012.  Alderperson Steinmetz seconded the motion and a roll call vote was taken:  Alderperson Meinen, aye; Hofmann, aye; Steinmetz, aye; Koehler, aye.

Alderperson Koehler made a motion to approve a Street Use Permit for Midwest Physical Therapy on August 3, 2012 from 6 – 9 p.m. for their Scoot & Skedaddle race as approved by Police Chief Jared Zwiefelhofer.  Alderperson Steinmetz seconded the motion and all present voted aye.

Alderperson Koehler made a motion to approve gel coat & lacquer coat on fiberglass domes at WWTP from the Equipment Replacement Fund for $22,500 as recommended by Michael Meindel, Street, Water & Sewer Administrator.  Alderperson Hofmann seconded the motion and all present voted aye.

Alderperson Meinen made a motion to approve an agreement for professional services with EMS Medical Billing Associates, LLC for the ambulance billing as recommended by Jennifer Sobotta, Ambulance Administrator subject to Attorney Thiel’s recommended changes to the contract.  Alderperson Koehler seconded the motion and all present voted aye.

The Common Council reviewed documentation received from Assessor James Toth regarding the personal property assessment for 2011 for personal property owned by Matters LLC.  Alderperson Meinen stated that after review, he felt that it was Mark Bergh, Matters LLC failure to fill out the required paperwork that caused the situation. After failure to fill out the required form, the assessor also sent a letter to him which he failed to respond to.  He also did not respond to the 2012 inquiry of his personal property.  He feels this is up to the taxpayer to make sure the correct information is provided to the assessor.  He feels if the City makes an adjustment, they would be setting precedence for any other taxpayer to come in after the Board of Review closes.  No motion was made by the Common Council, therefore the original assessment of $60,000 remains and the tax amount is due.

Alderperson Koehler made a motion to approve a Class B Picnic license for Bloomer Community Club tractor pull on August 11 & 12, 2012 – change of date.  Alderperson Meinen seconded the motion and all present voted aye.

Alderperson Hofmann made a motion to approve Sue Stoik to attend the Treasurers Conference in Stevens Point – September 27-28, 2012.  Alderperson Steinmetz seconded the motion and all present voted aye.

Alderperson Steinmetz made a motion to approve the applications for a license to serve fermented malt beverages and intoxicating liquors for the following listed below as approved by Police Chief Jared Zwiefelhofer with the exception of Alicia A. Calkins for failure to meet the point standards of the policy by the Police Department..  Alderperson Koehler seconded the motion.  Discussion:  Alderperson Koehler questioned if Chief Zwiefelhofer would contact her.  He responded that he had already contacted her and she requested a hearing at the next meeting.  All present voted aye.

Stephanie M. Richardson

Kelsey A. Prince

Hannah B. Melberg

Amanda J. McKinney

Stephanie J. Molde

Yancey S. Gonzalez

Deanna V. Caneff

Heidi M. Denning

Sadie A. LaGesse

Nancy L. Bowe

Denise A. Schwartz

Shannon R. Zwiefelhofer

Erica A. Olson

Melynda J. Maidment

Jacki L. Zwiefelhofer

Jacqueline M. Shadick

Jami J. Zwiefelhofer

Courtney M. Bungartz

Brittany A. Erickson

Joshua A. Shadick

Eric R. Sikora

Dawn M. Stewart

Allison E. Schoenfeld

Joseph B. Lewis

Catherine M. Yohnk

Matthew L. Bowe

Heidi R. Morning

Scott F. Koehler

Peggy A Stoffel

Patricia L. Harris

Matthew C. Swartz

Kristine M. Cole

Justin D. Rihn

Joyce L. Palumbo

Susan M. Johnson

Mavis J. Steinmetz

Amy V. Anderson

DEPARTMENT HEADS

Peter Paulson, Electric Administrator – had nothing to report.

Michael Meindel, Street, Water & Sewer Administrator reported he would be having a large expenditure to repair the garbage truck – approx. $2,500.  He also reported on the meeting with the DNR regarding the rating of the dam.  They will be working with them to resolve some of the issues.

Jennifer Sobotta, Ambulance Administrator – had nothing to report.

Police Chief Jared Zwiefelhofer reported the Police Commission had met and would be recommending an applicant to fill the part-time patrol officer position.  This will be on the next agenda for approval.  He also reported the delivery of the new squad car has been delayed.  The company is having shipping issues in having it delivered.

ALDERPERSON COMMENTS

Alderperson Meinen – no comments.

Alderperson Hofmann – no comments.

Alderperson Steinmetz – no comments.

Alderperson Koehler questioned Mr. Meindel regarding the bids for roofing for the club house.  He would like to see it bid with steel – regular sheeting and shingles.  Mr. Meindel will look into this.

MAYOR COMMENTS

Mayor Summerfield – no comments.

The Common Council met with Dan Thole, Auditor concerning the 2011 audit and financial reports.  He reported on the financial standings of each fund balance for the City & Utilities.  He presented a summary report for review.  The reports are on file at City Hall.  No action was taken.

Alderperson Steinmetz made a motion to adjourn the meeting.  Alderperson Koehler seconded the motion and all present voted aye.

                                                                        Sue A. Stoik, CMC/WCMC

                                                                        City Clerk  

 
  City of Bloomer
1503 Main Street
Bloomer, WI 54724
Phone: 715-568-3032
Email Us: sstoik@ci.bloomer.wi.us
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