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Meeting Agendas and Minutes

Bloomer, Wisconsin
OCTOBER 25, 2010

Pursuant to due call and notice thereof a joint meeting of the City of Bloomer, area Towns and Village was held at 7:00 p.m. on Monday, October 25, 2010 at the Fire Hall – Mayor Summerfield presiding.

The following members were present: City of Bloomer: Mayor Summerfield, Alderpersons Meinen, Hofmann, Steinmetz, Village of New Auburn (2), Town of Auburn (1), Town of Bloomer (2), Town of Cleveland (2), Town of Cooks Valley (1), Town of Eagle Point (1), Town of Sampson (1), Town of Tilden (1) and Town of Woodmohr (2). Alderperson Koehler was absent.

AMBULANCE

Vici Mobraaten from Medical Billing was present to give an explanation of what she does for the organization. She was hired many years ago to perform the function of billing for the ambulance. EMT's send her run sheets and charges. They then enter into the computer system and send out to Medicare, private runs and insurance companies. At the last meeting, the group appointed Jennifer Sobotta to an Interim position for the Administrator and the Administrative Assistant position. Ms. Mobraaten stated she is getting the information she needs effectively. Jennifer is doing a good job. The faster we can get the information to them, the faster they can bill out. This results in faster revenues coming in. She feels the communication with Jennifer has been great. She also explained the difference between BLS (Basic Life Support) and ALS (Advanced Life Support). Bloomer has only been approved as a BLS service. They have never been able to bill for ALS. It would not have been legal. The previous Administrator Brent Hassemer had informed the group at previous meetings, that they had been approved as an ALS service. This never happened and the State never approved them for ALS. Vernon Kellen, Town of Bloomer questioned what type of transfers was being done. He stated he was under the impression that Bloomer Ambulance was approved as an ALS service. This was not true. Some employees had been paid with the understanding that we were ALS certified. Because, they weren't, runs for 2010 have decreased. Alderperson Meinen questioned Ms. Mobraaten what her company charges Bloomer Ambulance for their services. They charge 7%. Ms. Sobotta explained the process of becoming ALS certified. Dr. Alex Beuning stated that in the future, the hospital would be willing to work with Bloomer Ambulance to achieve this goal. Ms. Mobraaten stated that 80% of the runs are Medicare. Adjustments are high.

Discussion proceeded to possible options for staffing the two positions. Jennifer handed out the following:
Possible Options for the Administrator/Administrative Positions
Existing 2010 Allocations for Positions:
$16,000/yr. Administrative Assistant
$7,000/yr. Administrator

Option #1 (Combined into One):
$23,000/yr. Admin (Salaried position at 40 hrs/week – does both jobs)
+
$13,000/yr. (EMT-on call pay and call pay) (This estimated value assumes 40 hrs/week, one call per day, 50 weeks/yr)

$36,000/yr for both jobs and allowing the person to take call. No benefits other than 2 weeks vacation each year.

Option #2 (Admin and Admin Assistant):
$3,000/yr Admin (5 hours per week average)

$20,000/yr Admin Assistant (40 hours per week salaried)
+
$13,000/yr (EMT-on call pay and call pay) (This estimated value assumes 40 hrs./week, one call per day, 50 weeks/yr)

$33,000/yr for both jobs and allowing the person to take call.
No benefits other than 2 weeks of vacation each year.
Admin. Assistant would report to the Administrator.
Administrator would oversee operations and report to the board.

Total for both positions $36,000/yr.

Option #3 (Combined into One):

$17.00 per hour for 40 hours per week.
This would be all inclusive (NO EMT on call pay or call pay).

$35,360/yr
No benefits other than 2 weeks of vacation each year.

Ms. Sobotta stated that she was recommending Option #1. Questions were asked how it would be staffed, what would happen if this person was sick. No back up plan. Alderperson Hofmann explained that the service president could back up this person. Alderperson Meinen stated he thought Option #2 was better. It was best to have a back-up. Dr. Beuning stated that he thought a one person job would be more attractive for an applicant. It would attract and widen the field with the higher pay. Donna Bischel, Village of New Auburn thought that option #2 was better, but to shift some of the money. Jay Young stated that they have trouble filling the day shifts. A full-time person there, will help with this problem. Charles Carrell, Town of Cleveland explained the City of Cornell's position. Comments were made about the possibility of applying for grants.

Louis Revoir, Town of Woodmohr made a motion to approve Option #1 appointing Jennifer Sobotta as the Administrator/Administrative Assistant until a review in the Spring of 2011. Mike Sedlacek, Town of Eagle Point seconded the motion. Comments: Mayor Randy Summerfield felt that Ms. Sobotta should track her time Administrator vs. Administrative Assistant. Alderperson Hofmann stated that it should take effect immediately. Donna Bischel, Village of New Auburn felt that the position should be posted externally. All voted aye, except the Village of New Auburn voted no.

FIRST RESPONDERS

Matt Meinen, President of the First Responders questioned the procedure for asking for budget items for the organization. Questions were asked about a contract. In the Spring of 2010 the committee recommended a separate contract. This has not been approved. Mr. Meinen questioned why they were being treated differently than other departments. Questions were asked on who determines the budget.

Louis Revoir, Town of Woodmohr made a motion to approve $17,520 for a 2011 budget for First Responders. Vern Kellen, Town of Bloomer seconded the motion. Discussion was held. Dr. Beuning stated that the 1st responders did not need oximeters. This is about $600. Discussion was held to remove them from the budget, but the $600 was kept in, for fluctuations in prices. All present voted aye.

Charles Carrell, Town of Cleveland made a motion to approve any administration of the first responders to be done under the ambulance administrator. Jerry Johnson, Town of Woodmohr seconded the motion and all present voted aye.

Discussion was held regarding the out of date contracts. Donna Bischel, Village of New Auburn requested that the ambulance administrator separate her time from regular ambulance hours.

Gary Postle, Village of New Auburn made a motion to adjourn the meeting. Jim Hansen, Tow of Woodmohr seconded the motion and all present voted aye.

 

Sue A. Stoik, CMC/WCMC
City Clerk



 
 
  City of Bloomer
1503 Main Street
Bloomer, WI 54724
Phone: 715-568-3032
Email Us: sstoik@ci.bloomer.wi.us
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