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Meeting Agendas and Minutes

Bloomer, Wisconsin
SEPTEMBER 27, 2010

Pursuant to due call and notice thereof a joint meeting of the City of Bloomer, area Townships and Village was held at 5:30 p.m. on Monday, September 27, 2010 at the Fire Hall – Mayor Summerfield presiding.

The following members were present: City of Bloomer: Mayor Summerfield, Alderpersons Meinen, Hofmann, Steinmetz, Koehler, Village of New Auburn (2), Town of Auburn (2), Town of Bloomer (2), Town of Cleveland (2), Town of Cooks Valley (2), Town of Eagle Point (2), Town of Tilden (3) and Town of Woodmohr (3). No one was present from the Town of Sampson.

AMBULANCE

Mayor Summerfield stated that the first item on the agenda is the appointment of ambulance administrator. Kevin Meinen, City of Bloomer made a motion to change the order of the agenda and to move up the item of setting up a 4 person EMS board for the ambulance service. Leo Zeman, Town of Auburn seconded the motion. Discussion was held. Mayor Summerfield explained that he felt it was important to appoint the administrator first. Jim Hansen, Town of Woodmohr questioned how Mayor Summerfield could temporarily appoint Jennifer Sobotta to the Ambulance Administrator position without action by the full board. Attorney Thiel stated that the appointment was an interim position for 27 days from when Tom Muhlenback resigned as of September 1, 2010. He stated that his appointment is a defacto appointment and it constituted an exercise of expediency to temporarily appoint until the full board met on September 27, 2010. Mayor Summerfield explained his reasoning for the temporary appointment of Ms. Sobotta. He felt it would be ok until the semi annual meeting that was scheduled for this evening. Gary Yakesh, Town of Cooks Valley questioned why a special meeting was not held. Mayor Summerfield explained that when he had been informed of the Administrator resigning – he also was informed that the Ambulance Administrative Assistant would be resigning. He waited until he had both resignations before sending a letter to the townships. Kevin Meinen, City of Bloomer stated that Ms. Ronnestand had not informed Mayor Summerfield that she would be resigning. Richard Hofmann, City of Bloomer explained that he was the one who had informed Mayor Summerfield of her pending resignation after a meeting with her, the President and the Administrator. Louis Revoir, Town of Woodmohr felt that all the municipalities should have been informed. Jim Hansen, Town of Woodmohr stated he didn't know who to believe or not believe. Attorney Thiel stated that this has become a large organization and needs a more sophisticated contract. There is no chain of command and doesn't fulfill the needs of the organization. Mayor Summerfield questioned where the Administrator goes for day to day questions. Kevin Meinen, City of Bloomer confronted Mayor Summerfield that he investigated an EMT this summer. He felt he is micro-managing the ambulance organization. He felt Mayor Summerfield did not have the authority to temporarily appoint an administrator. A letter was passed out drafted by Attorney Thiel stating that in emergency situations a temporary administrator could be appointed by Mayor Summerfield because of the vagueness of the contact. Mr. Meinen said if a 4-person board is set up, the Administrator will have a group to go to with problems, etc. Jennifer Sobotta questioned if they create a board – she feels a lot more thought needs to go into it. A roll call vote was taken on the motion: City of Bloomer, yes; Village of New Auburn, yes; Town of Auburn, yes; Bloomer, yes; Cleveland, no; Cooks Valley, yes; Eagle Point, yes; Tilden, no; Woodmohr, yes. Town of Sampson, absent. Motion carried. The order of the agenda was changed.

Mayor Summerfield read the proposal that Kevin Meinen, City of Bloomer had submitted to each of the municipalities prior to the meeting. The proposal calls for a 4 person board that could review matters of the service with the administrator at monthly meetings. This would keep all of the municipalities informed. He feels the service needs more direction from the whole board. The first duty of the 4 person board would be to interview and hire a new ambulance administrator and ambulance administrative assistant. He is proposing 1 council member from the City, 2 village or town board members and 1 person from the hospital. The hospital person would not have voting rights, but would be involved in all discussions. Mayor Summerfield questioned how the board should be selected. Kevin Meinen, City of Bloomer felt that the City had over 36% ownership and the towns owned 64% percent. He also suggested that it be considered combining the Administrator and Administrative Assistant. Mayor Summerfield questioned which municipalities were willing to not be on the board? Vernon Kellen, Town of Bloomer suggested one person from each municipal entity on the board. He also stated that it was very important to have a smooth running ambulance service and we have wonderful EMT's. Charles Carrell, Town of Cleveland stated they have some of the same problems in Cornell and he thinks the whole board should meet and not a committee. Donna Bischel, Village of New Auburn stated the contract between the municipalities needed to be updated and made more specific. Ms. Bischel suggested the board to meet monthly until a permanent administrator is hired, ambulance policies updated; and that the administrator job finally be posted and applications taken. Jeff Steinmetz, City of Bloomer also felt it was important for each municipality to have their say.

Gary Yakesh, Town of Cooks Valley made a motion to approve an EMS board with one member from each voting entity and one hospital representative. Kevin Meinen, City of Bloomer seconded the motion. Discussion: How often would they meet? Jim Koehler, City of Bloomer felt the board needed to meet more often. He felt "why recreate the wheel". Allow the Board to meet more often. Dave Clements, Town of Cooks Valley questioned the authority of the one board member making the decisions. Attorney Thiel stated that each municipality would have one vote based on their percentages. Roll call vote was taken: City of Bloomer, no; Village of New Auburn, no; Town of Auburn, no; Town of Bloomer, no; Town of Cleveland, no; Town of Cooks Valley, yes; Town of Eagle Point, no; Town of Tilden, no; Town of Woodmohr, no. Town of Sampson – absent. Motion failed.

Donna Bischel, Village of New Auburn made a motion to approve that the entire board meet monthly on the last Monday of the month, through the hiring of an Ambulance Administrator and Ambulance Administrative Assistant and as needed thereafter. Jim Koehler, City of Bloomer seconded the motion. Discussion: Jennifer Sobotta, Interim Administrator questioned what that does to them in the interim. She felt the process needs to be sped up. Four months from now, they could be unglued. Vernon Kellen, Town of Bloomer questioned the difference between the two motions. Kevin Meinen, City of Bloomer stated that decisions were made away from the contract. A roll call vote was taken: City of Bloomer, yes; Village of New Auburn, yes; Town of Auburn, aye; Town of Bloomer, yes; Town of Cleveland, yes; Town of Cooks Valley, yes; Town of Eagle Point, yes; Town of Tilden, yes; Town of Woodmohr, yes. Town of Sampson, absent.

Gary Yakesh, Town of Cooks Valley made a motion to temporarily appoint Jennifer Sobotta as Interim Ambulance Administrator. Kevin Meinen, City of Bloomer seconded the motion and all present voted aye.

Discussion was held regarding a temporary appointment for the administrative assistant position. Job description, number of hours and scheduling were discussed. Kevin Meinen, City of Bloomer stated in the past, dispatchers did a lot of the filling of the schedule. The members of the association currently are filling the schedule on their own and will continue until a permanent replacement is found. Mr. Meinen stated he had spoken with Brandi Ronnestrand and she is willing to continue to do the billing and paperwork for the service until a replacement is hired. Richard Hofmann, City of Bloomer stated that she resigned and needs to be done. He proposes in the future to consider combining the positions and making a full-time position. With the two salaries between the two positions, he felt a position could be created for $34,000 a year with no benefits. Dr. Alex Beuning, Medical Director felt a full-time position would be the direction for the service to go. Jennifer Sobotta questioned what type of guidelines could be set up if Ms. Ronnestrand continues temporarily. She feels there is already a lack of communication and her inability to put in the required hours per week. She resigned. What is her recourse if Ms. Ronnestrand doesn't get the work done? Mayor Summerfield stated that there have been problems with documents being removed from the garage/office site and taken to her work area to complete and getting the required paperwork to the billing company on time. Mayor Summerfield suggested temporarily appointing Sue Willi to complete the paperwork. She has over 27 years of experience doing the job. Donna Bischel, Village of New Auburn questioned the rate of pay for a temporary appointment and if any of the other EMT's had come forward. The position does not have to be an EMT. Sue Willi stated that she would only perform the job as a last resort.

Paul Scheidecker, Town of Auburn made a motion to temporarily appoint Jennifer Sobotta to the position of Administrative Assistant for $15.55 per hour in charge of billing and taking care of the chaos. Dave Clements, Town of Cooks Valley seconded the motion and all present voted aye.

Jennifer Sobotta, Interim Ambulance Administrator reported that the purchase of the third ambulance has been completed. The final cost was $128,605. They are still working on the final numbers to equip the ambulance. She will pass along those figures when finalized.

Dave Clements, Town of Cooks Valley made a motion to approve $20,000 for future purchase of an ambulance in the 2011 budget. Jerry Johnson, Town of Woodmohr seconded the motion and all present voted aye.

Uniform Pants & Coats: They are finishing the final order of uniform pants and OSHA approved high visibility coats. They have received many compliments.

Policies: The townships have received a copy of the policies that have been put into place for the Bloomer Ambulance service. She will continue to give updates as more policies are finalized.

Advanced Emergency Technician: This winter a refresher course training will be conducted as EMT-Basic refresher. Due to complications of the past 6 months, they are not ready to move to a higher level of advanced training. They will continue to work towards achieving the higher level in the future.

Louis Revoir, Town of Woodmohr made a motion to approve $5,000 for equipment funds for the 2011 budget. Jim Hansen, Town of Woodmohr seconded the motion and all present voted aye.

12-Lead Training & Purchase: She would like to request purchasing 2 AED's and postponing the 12 lead machines. She will continue looking for funding through grants for that purchase. Eugene Lueck, Town of Bloomer made a motion to approve the purchase of two (2) AED's for the approximate cost of $10,000. Louis Revoir, Town of Woodmohr seconded the motion and all present voted aye.

Operational Plan: The plan has been approved by the State. They have resumed BLS transfers with Bloomer Hospital.

New EMT's: They are in the process of orientating two EMT's into the service. Due to difficulty in finding EMT's, she would request increasing the reserves to 15. Gary Yakesh, Town of Cooks Valley made a motion to approve increasing the roster of reserves to 15 for staffing purposes. Jim Hansen, Town of Woodmohr seconded the motion and all present voted aye.

2011 Pay Scale:
This had been previously approved by the board. There are no further adjustments needed at this time.

$16.25 for pay
$2.75 for 1st out stand-by
$1.10 for 2nd out stand-by

Vici Mobraaten was present from the Medical Billing Specialists. They perform the billing for the service. She reported that it has been a slow summer. Very few runs. Currently, in 2010 they have had 313 runs. Total runs in 2007 were 521; 2008 – 591; 2009 – 698. She handed out a production comparison sheet for review. Kevin Meinen, City of Bloomer questioned how many of the previous years were ALS transfers. She did not know, as the company has never been able to bill for ALS, because they were not licensed as an ALS service.

FIRST RESPONDERS

Matt Meinen, President of the organization reported that a committee met this summer to draft a contract for the municipalities in the group. He did not have a copy for everyone. He also was requesting radios, pagers jackets, oximeters, defibs and conference costs. Mr. Meinen did not have any quotes for the meeting. He was requested to get quotes for the purchases and submit draft contracts to the municipalities for review. This will be on the next meeting for consideration.

Charles Carrell, Town of Cleveland questioned the pay amount for responding to calls. It was determined $10.

FIRE DEPARTMENT

Discussion was held with Fire Chief Brian Bleskacek regarding upcoming 2011 budget items.

Capital Expense

a. Turn out gear $ 3,000 (Spent 2010 so far $750 turn out gear will need replacing $ 5,000)
b. Building maintenance $ 5,000
c. Hoses/nozzles/misc. equip. $ 3,500
d. LOS/Recognition program $ 1,150
e. Ladder truck (Eagle River, WI) $10,000
f. Turn out gear drying rack (10) $ 2,500
g. Identity Board (trucks/firemen) $ 2,000
h. Dress shirts $ 1,000
i. Officer Pay (same as 2010) $ 9,100
  $42,250

TOTAL AMOUNTS

City $21,500
Bloomer $ 6,700
Woodmohr $ 6,400
Cooks Valley $ 4,500
Auburn $ 2,000
Cleveland $ 1,500

Gary Yakesh, Town of Cooks Valley made a motion to approve the 2011 budget items as described by Fire Chief Bleskacek. Eugene Lueck, Town of Bloomer seconded the motion and all present voted aye.

Gary Yakesh, Town of Cooks Valley made a motion to allow Fire Chief Bleskacek a not to exceed price of $4,000 for the ladder truck currently stored at the fire hall. Kevin Meinen, city of Bloomer seconded the motion and all present voted aye.

The Board reviewed a fire incident report from Fire Chief Bleskacek. They currently have responded to 49 calls in 2010. The report was broke out by the month and type of call. This was placed on file.

The Board reviewed the 2010 cost breakdown and payback of charges for fire calls. The calls and locations were discussed. No action was taken. Members thanked Fire Chief Bleskacek for doing a good job with this program.

Discussion was held regarding the Mutual Aid Box Alarm System Agreement. Fire Chief Bleskacek presented a resolution that would be needed to be adopted by each municipalities to enact the MABAS agreement. He then stated that their would need to be a final agreement signed by the City to enact. Gary Yakesh, Town of Cooks Valley made a motion to allow the City of Bloomer to sign the agreement for the MABAS for the entire board. Eugene Lueck, Town of Bloomer seconded the motion and all present voted aye.

Fire Chief Bleskacek also explained that he is experiencing problems with bars and restaurants that are having decks placed on their property to allow outside smoking. He stated that these decks need to have a fire exit. He stated that he had two situations where proper exits where not being considered. He urged the municipalities to have any citizens that are interested to contact him.

Fire Chief Bleskacek explained that Engine 1 replacement is scheduled for 2013. He is estimating the cost to be $500,000. The replacement truck will be replacing a truck that is 41-years old.

Discussion was also held regarding fire numbers. Fire Chief Bleskacek stated that some of them have become blocked or unreadable. Please inform your residents of their responsibility to keep the numbers visible.

RECYCLING

David Lambert was present to report on activities at the recycling center. He reported that everything was going good at the center and that volumes were up. Mr. Lambert informed the municipalities that they would be accepting e-waste (TV's, DVD's, VCR's, cell phones). Discussion was held regarding charges for TV's. Jerry Johnson, Town of Woodmohr made a motion to approve charging $10 for TV's – consistent with charges for monitors for 2011. Jim Koehler, City of Bloomer seconded the motion and all present voted aye. Everyone thanked Mr. Lambert for the clean and efficient center.

Jeff Steinmetz, City of Bloomer made a motion to adjourn the meeting. Eugene Lueck, Town of Bloomer seconded the motion and all present voted aye.

Sue A. Stoik, CMC/WCMC
City Clerk



 
 
  City of Bloomer
1503 Main Street
Bloomer, WI 54724
Phone: 715-568-3032
Email Us: sstoik@ci.bloomer.wi.us
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